SIG BD Bylaws

Bylaws of the Association for Information Systems (AIS) Special Interest Group on Big Data Application (SIGBD)

Article 1. Name and Scope.

a) The name of this organization shall be the Special Interest Group (SIG) on Big Data Application  of the Association for Information Systems, abbreviated as SIGBD.

b) The scope of  SIGBD is to facilitate the exchange, development, communication, and dissemination of information about big data technologies and to promote the creation, presentation and publication of research examining all facets of dig data applications.

c) The main topics that the participants of SIG BD consider are the following:

·         determining trends in the use of big data technologies in various areas of economic activity;

·         challenges and opportunities for the use of big data;

·         new approaches, methods, algorithms, technologies for creating applications based on big data;

·         integration of big data with other information technologies;

·         other topics on the sources and ways of obtaining big data.

Article 2. Purpose.

SIGBD is organized and will be operated exclusively for educational, academic, and technical purposes within its scope. Its activities shall include:

a) Collecting and disseminating information related to Big Data processing and application a newsletter and other electronic resources and publications approved by the SIGBD Executive Board;

b) Organizing sessions and mini-tracks at conferences of the AIS;

c) Sponsoring other conferences, symposia, and workshops as approved by AIS;

e) Organizing working groups for education, research, and development;

f) Providing technical information about its area of scope for the AIS Executive Council and other units of the AIS.

Article 3. Charter.

a) SIGBD will exist until dissolved as provided in Bylaw  of the AIS.

b) Should SIGBD be dissolved, its assets will be supervised by the SIG Advisory Board.

Article 4. Officers.

a) The officers of the SIG consist of the President, President-Elect, Founder, Secretary, and Treasurer. The period of each officer is three  years unless decided otherwise by the Executive Board. Eligible SIG members may run for and hold office for multiple terms, and for successive terms.

b) The President  is the principal officer, responsible for leading SIGBD and managing its activities. The duties of the Chair are:

  1. Calling and presiding over all meetings of the members of the SIG;
  2. Supervising all other officers of the SIG and see that their duties are properly performed.
  3. Coordinating the SIG's activities and conduct any necessary business with external organizations.
  4. Making all appointments and filling vacancies as authorized in these Bylaws.
  5. Ensure that all orders and resolutions of the Executive Board are put into effect.
  6. Submitting at the annual general meeting an annual activity report of the operations of the SIG for the preceding year.
  7. Assure the timely submission of all requested forms, documents, and communications to and from AIS.

 (c) The duties of the  President-Elect are:

  1. Assisting the President in leading and managing SIGBD;
  2. Presiding at meetings when the Chairman is absent.

d) The Founder shall serve as a general advisor to the President and other officers of the SIG as needed. The primary duties of the President-Elect are:

  1. Assisting the President and Executive Board in developing the mission and strategic plan of the SIG.
  2. Assisting in identifying and recruiting potential sponsors for the SIG and its meetings
  3. Assisting in identifying and recruiting potential journals for publication of SIG sponsored workshops and track proceedings
  4. Promoting the SIG among the academic and practitioner communities in the fulfillment of the SIG’s statement of purpose.

e) The duties of the Secretary are:

  • Maintaining the records and correspondence of SIGBD;
  • Keeping and distributing the minutes of the annual general meeting and other business meetings of the SIG;
  • Attending the meetings of the Executive Board and acting as the clerk thereof and record all the acts, notes, and minutes of the meeting.
  • Notifying SIG members and members of the Executive Board of all meetings.
  • Perform other duties as time to time assigned by the President.

f) The duties of the Treasurer are:

  1. Maintaining the financial records of the SIG and produce an annual financial report.
  2. Reviewing all applications for membership and maintain a membership roster.
  3. Submitting an annual Financial Report to the AIS Vice President of SIGs and Chapters.

Article 5. The Executive Board.

a) The Executive Board shall consist of the officers of the SIG, including  the SIG founder. The President of the SIG shall serve as the Chair of the Executive Board. A quorum of the Executive Committee consists of 4 members.

b) The general duties of the SIGBD Executive Board will be to advise the SIG President on all matters of interest to the SIGBD. Specific duties or responsibilities may be specified in these Bylaws or assigned by the SIG President.

c) All members or candidates for the SIGBD Executive Board must be voting members of AIS and of SIGBD.

Article 6. Elections.

The annual election of the SIG officers will be held during the annual general meeting of the SIG by a method to be chosen by the Nominations and Election Committee. Each voting member shall be entitled to one vote. Voting shall be conducted in a manner deemed appropriate by the Election Committee. The nominee receiving the most votes cast shall fill each position.

Article 7. Vacancies and Appointments.

(a) Should the SIG President leave office before his/her term expires, the President-Elect will assume the duties of SIG President. Vacancies in positions appointed by the SIGBD  may be filled according to the procedures for making the original appointments as provided herein.

Article 8. Membership, Dues, and Voting.

(a) A person becomes a member only after enrolling and paying the required dues in AIS and in SIGBD. The dues for SIGBD are determined by the SIGBD Executive Board, with the approval of the AIS Council.

(b) All members of SIGBD may vote in any ballot conducted by SIGBD.

Article 9. Reports and Records.

The SIGBD President is responsible for filing reports about SIGBD as required by the AIS SIG Governing Board.

Article 10. Amendments.

a) All amendments must be in accordance with AIS bylaws. These bylaws may be altered, amended, or repealed, and new and other bylaws may be adopted by resolution or resolutions duly adopted by a majority of the Executive Board present in person, and submitted to and duly adopted by a two-thirds vote of the voting membership. Voting for bylaw amendments may occur at any meeting of the SIG, with proper advance notice of such vote to members or any other method deemed appropriate by the Executive Board. A 2/3rds majority vote is sufficient to carry changes to bylaws.

b) Any member of SIGBD may propose an amendment to the bylaws. The Executive Board form a Bylaw Amendment Committee which comprises at least two Executive Board members and three general members of SIGBD. Proposals to amend the bylaws may be proposed to the SIG membership once a two-thirds vote of members of the Bylaw Amendment Committee approves the amendment for voting.

c) Amendments may also result from a petition from at least 25% of the voting members of SIGIBD. Members proposing amendments via petition should direct their petition to the SIGBD President. Amendments with a 2/3rds majority of membership signatures are automatically ratified.

d) The President shall officially update the bylaws and publish all amendment changes to members (via the web site or in an email) within two weeks of their ratification and approval by the Association for Information Systems.

Article 11. Meetings.

SIGBD will conduct at least one business meeting each year. All meetings sponsored by SIGBD must be open to all members of the AIS.

Article 12. Approval.

These bylaws and all amendments or additions thereto shall not become effective until approved by the Association for Information Systems.